Executive Secretary

Description

JS Bank Limited is seeking an experienced, proactive, and highly organized Executive Secretary to provide comprehensive administrative support to the senior executive team. In this pivotal role, you will manage complex schedules, coordinate executive meetings, and act as a vital liaison between executive leadership and internal and external stakeholders. Your responsibilities include ensuring smooth daily operations, facilitating clear communication, and maintaining confidentiality and professionalism in all interactions. The ideal candidate has over three years of experience supporting senior management, preferably within banking or corporate environments. You will utilize your expertise in modern administrative tools such as Google Workspace and scheduling software to enhance workflow efficiency. This position requires excellent organizational skills, attention to detail, and the ability to prioritize tasks effectively without direct team management responsibilities.

Responsibilities

• Manage, optimize, and coordinate complex daily, weekly, and monthly calendars and meeting schedules for senior executives to ensure efficient time management.
• Organize board and executive meetings, including preparing detailed agendas, recording accurate minutes, and tracking follow-up action items to ensure timely completion.
• Screen, prioritize, and draft executive correspondence, phone calls, and emails while maintaining confidentiality and professionalism in all communications.
• Coordinate domestic and international travel itineraries, accommodations, and manage expense reports to facilitate seamless travel experiences.
• Draft, edit, and prepare reports, briefs, and executive presentations using modern office software to support decision-making and strategic initiatives.
• Serve as a key liaison between executive leadership and internal/external stakeholders to promote effective communication and foster productive relationships.
• Utilize advanced administrative software and scheduling tools to streamline workflows and improve operational efficiency.
• Anticipate executive needs and proactively address potential issues to ensure smooth daily operations and support organizational goals.
• Maintain confidential information with the utmost discretion, upholding the integrity of the executive office.
• Support organizational planning and event coordination efforts as needed to facilitate corporate objectives.

Experience

3 Years

Apply By

Oct 7, 2026

Required Skills

• Google Workspace
• Scheduling Tools
• Business Communication
• Stakeholder Management
• Document Preparation
• Meeting Coordination
• Travel Coordination
• Time management
• Confidentiality

Nice to Have Skills

• Problem Solving
• Analytical Skills